How to use WISE MRP for Sales Cycle (quotation, sales order)?

WISE MRP configuration is essential if you want to create an end to end sales experience for your sales team. Selling is the communication that happens with the customer prior to and during the sale. You might be managing all the communication yourself or you may have a small team of sales people to handle this. WISE MRP helps you track the communication leading up to the sale by keeping all your documents in an organised and searchable manner. 

Quotation

A quotation is an estimated cost of the products/services you’re selling to your future/present customer.

During a sale, a customer may request for a note about the products or services you are planning to offer along with the prices and other terms of engagement. This has many names like “Proposal”, Estimate”, “Pro Forma Invoice” or a Quotation.

To access the Quotation list, go to: Home > Selling > Sales > Quotation

A Quotation contains details about:

• The recipient of the Quotation
• The Items and quantities you are offering.
• The rates at which they are offered.
• The taxes applicable.
• Other charges (like shipping, insurance) if applicable.
• The validity of contract.
• The time of delivery.
• Other conditions.

How to create a Quotation:

1. Go to the Quotation list, click on New.
2. Select if the Quotation is to a Customer or a Lead from the ‘Quotation To’ field.
3. Enter Customer/Lead name.
4. Enter a Valid till date after which the quoted amount will be considered invalid.
5. Order Type can be Sales, Maintenance, or Shopping Cart. Shopping Cart is for website shopping cart and is not intended to be created from here.
6. Add the Items and their quantities in the items table, the prices will be fetched automatically from Item Price. You can also fetch items from an Opportunity by clicking on Get Items from > Opportunity.
7. Add additional taxes and charges as applicable.
8. Save.

Sales Order

A Sales Order is a confirmation of an order from your customer.

It is usually a binding Contract with your Customer. Once your customer confirms the Quotation you can convert your Quotation into a Sales Order.

To access Sales Order, go to: Home > Selling > Sales > Sales Order

How to create a Sales Order:

1. Go to the Sales Order list, click on New.
2. Select the Customer.
3. Set the ‘Delivery Date’ – applied to the whole order.
4. With Order Type, you can set whether it’s a Sales order, Maintenance order, or from the online Shopping cart of your website. By default, this value is set to “Sales”.
5. In the “Customer’s Purchase Order” you can enter the Customers Purchase Order No. or other details which may be useful as a reference.
6. Enter the items and quantities to be delivered in the Item table. If Item Prices are set for the items, the Rate field will be populated automatically. If not, enter the item Rate manually. You can also overwrite the auto-populated Item Rate in case you want to change that value.
7. Click “Save” to save a draft of the Sales Order.
8. “Submit” to submit the Sales Order to the System.